What Actually Happens When You Book a Zoom Magician? A Step-by-Step Walkthrough
What Actually Happens When You Book a Zoom Magician? A Step-by-Step Walkthrough
The inquiry form is open in one tab. Your cursor is blinking in the “Tell us about your event” box.
And you’re hesitating, because you have no idea what comes next.
Will there be a long contract? Do you need special software? Will you have to become a Zoom expert overnight? And what if the whole thing falls flat in front of your boss, your clients, or your entire extended family?
That hesitation makes sense. So instead of telling you why a Zoom magician is a great idea, I’d like to walk you through exactly what the process looks like, from that first message to the moment everyone logs off.
I’m Katrina, known on stage as Magical Katrina, a professional magician and mentalist based in Las Vegas. As a Zoom magician, I perform live virtual shows for remote teams, holiday parties, client events, and celebrations that span cities and time zones.
There’s also one specific moment during every virtual show that I watch for more closely than any trick or reveal. I’ll tell you what it is at the end, because once you know it, you’ll understand what a great Zoom event really feels like.
Step 1: Your First Message
Everything starts with a short note. You don’t need to have every detail figured out, and you definitely don’t need to write an essay.
The most useful things to include are:
Your date, time, and time zone
Roughly how many people will attend
What kind of event it is (team celebration, holiday party, client event, birthday, reunion)
The platform, and whether it’s a Zoom Meeting or a Zoom Webinar
What you’d love guests to feel or remember
That last one matters. “Help our new hires feel welcome” leads to a different show than “Give our clients something to talk about.”
Unsure about any of it? Just say so. Magical Katrina will help you figure out the rest.
Step 2: A Clear Quote
Once I understand your event, I’ll send you a straightforward quote.
My virtual shows range from $1,400 to $5,000. Where your event lands depends on things like the format, the size of your audience, how much customization you want, and the date. December, for instance, fills up fast.
No mystery fees buried at the bottom. Need to run the number past a manager first? That’s completely normal, and I’m happy to share whatever details help your Zoom magician request get approved.
Step 3: The Planning Conversation
This is where your show starts to become your show.
We’ll talk through who’s going to be on the call. Longtime colleagues or strangers? Kids? Grandparents? Executives who’d rather watch? A guest of honor who deserves the spotlight? The answers help Magical Katrina shape every moment.
We’ll also talk about where the magic fits in your schedule. A Zoom magician can open an event and set the tone, reset everyone’s energy in the middle of a long program, or close things out on a high note. Each option works differently, and the right choice depends on what else is happening that day.
Running a conference or kickoff? Ask about my keynotes, which weave magic into marketing, entrepreneurship, communication, and ADHD.
Step 4: Getting the Tech Right (It’s Easier Than You Think)
Here’s the part people worry about most, and it’s usually the simplest.
Your guests don’t need special software, an app, or any props. They need a device with a camera, a microphone, and Zoom. That’s it.
A few settings do matter, though, and any Zoom magician worth booking should flag them before the big day:
Meeting vs. Webinar
In a standard Zoom Webinar, attendees typically can’t turn on their video, which limits how much they can take part. A Zoom Meeting usually works better for an interactive show. If your event has to be a Webinar, tell me early so we can plan around it.
Focus Mode
Focus Mode hides participants from each other. Fine for a classroom, terrible for a magic show. Switch it off.
Gallery View
Ask guests to switch to Gallery View so they can see the whole group. When a Zoom magician reveals someone’s secret thought, you want everyone to see that person’s face.
A Tech Host
Pick one person to admit guests, help anyone who gets stuck, and handle spotlighting. That frees you to enjoy your own event.
Step 5: Spreading the Word
Your invitation is the first part of the experience. A simple line like “featuring live, interactive magic and mind reading by Magical Katrina” does two useful things.
It gives people a reason to show up, because “live mind reading” beats “virtual holiday party” every time. And it quietly tells guests to keep cameras on, since they might be part of the show.
Step 6: Showtime
So what does it actually look like when a Zoom magician joins your call?
Picture a team of forty spread across six cities. Some are sipping coffee, some are winding down with wine, and one person is clearly sitting in their car. The host gives a quick welcome, and then Magical Katrina takes over.
Guests aren’t just watching a performance. They’re making choices, thinking of words or memories, and following along on camera. Mentalism, the art of seemingly reading minds and predicting decisions, is especially strong on video because it relies on thoughts rather than tiny hand movements a webcam might miss.
When someone in Denver thinks of the name of their first pet and hears it spoken aloud from Las Vegas, there’s nowhere for the explanation to hide. No sleight of hand to blame. Just a person, a thought, and a lot of people unmuting at once.
How Volunteers Are Treated
This is important to me, so I’ll say it plainly: every volunteer walks away looking good. Whether it’s your CEO, your newest hire, a client you’re trying to impress, or a nervous ten-year-old, nobody is ever the punchline. And anyone who’d rather just watch can sit back and enjoy the show.
When Something Goes Wrong
It’s live video. Wi-Fi freezes. A dog barks at the worst moment. Someone forgets they’re muted and reacts like a silent-film star.
Part of what you’re paying for when you hire a Zoom magician is someone who can roll with those moments and make them part of the fun, rather than letting them derail the energy.
Step 7: After the Call
When the show ends, the conversation keeps going. People ask “How did you do that?” The chat fills up. Someone insists they’ve figured it out (they haven’t).
For a team, that’s when the call stops feeling like a meeting. For a family, it’s when cousins who barely talk start comparing theories.
A good Zoom magician doesn’t just fill a slot in your schedule. The show gives people something to talk about afterward, and that’s where connection happens.
Why Book Magical Katrina as Your Zoom Magician
Experience You Can Point To
I’ve been performing for more than 13 years in over 20 countries. I’ve appeared on Penn & Teller: Fool Us and Masters of Illusion, won five magic awards including PCAM Family Entertainer of the Year, and I’m a member of The Magic Circle in London and the Academy of Magical Arts in Hollywood. My work includes events connected to Formula 1, the Olympics, Porsche, Prada, and Ritz-Carlton.
At Home in Front of a Lens
I’ve posted Instagram Reels every single day for the past year and built an audience of around 200,000 followers at @magicalkatrina. All that time in front of a camera shapes how Magical Katrina frames and paces a live virtual performance.
A Show Built Around Your People
No two audiences are the same. A Zoom magician for a law firm’s client event shouldn’t feel like one for a grandparent’s 90th birthday, and mine won’t.
Honest Pricing
You’ll know my range before we ever talk, and you’ll get a clear quote once I know your details.
Events That Suit a Zoom Magician
Remote and hybrid team celebrations
Virtual holiday parties, especially for distributed teams
Client appreciation events and customer gatherings
Virtual conferences, kickoffs, and all-hands meetings
Milestone birthdays, reunions, and anniversaries across distance
Not on the list? Ask anyway. A Zoom magician fits more gatherings than most people expect.
The Moment I Watch For
So here’s what I promised.
The moment I care about most isn’t the biggest reveal. It isn’t the gasp or the applause.
It’s the first time someone unmutes without being asked.
At the start of most video calls, people stay muted. Polite, a little guarded, half-present. Even the best Zoom magician begins with that kind of room.
But at some point in a good show, something happens that surprises a guest so much that they can’t keep it inside. They reach for the unmute button on their own and blurt out “No way!” or “How?!” or something they’ll be slightly embarrassed about later.
And once one person does it, everyone else feels permission to do the same. The grid stops being a wall of tiny, separate boxes. It becomes a room.
That’s what I’m really there to create as your Zoom magician. The magic is how I get there. The goal is a group of people who forget, for a little while, that they’re on a video call at all.
Frequently Asked Questions
What does a Zoom magician do?
A Zoom magician performs live, interactive magic and mentalism over Zoom. In my shows, guests take part by making choices, thinking of words or memories, and following along on camera, so it feels like a shared experience rather than a video to watch.
How do I book a Zoom magician?
Send me your date, time zone, approximate audience size, type of event, and platform. I’ll confirm availability, send a clear quote, and then we’ll plan the details together.
Do guests need to download anything or prepare props?
No. To join a show with a Zoom magician like me, guests just need Zoom on a device with a camera and microphone. If anything else would help for your specific show, I’ll let you know ahead of time.
Should we use a Zoom Meeting or a Zoom Webinar?
A Zoom Meeting usually works best because attendees can share their video and react on camera. In a standard Webinar, attendees typically can’t turn on video, so if you need that format, mention it early and we’ll plan around it.
How much does a Zoom magician cost?
With Magical Katrina, virtual shows range from $1,400 to $5,000, depending on format, audience size, customization, and date. You’ll receive an exact quote once I know your event details.
Ready for That First Message?
Remember that blinking cursor in the “Tell us about your event” box? You now know everything that comes after it.
If you’re planning a team celebration, holiday party, client event, or a gathering of people who can’t be in the same room, I’d love to hear about it. Tell me your date, who’s coming, and what you’d love them to feel when the call ends.
If you’re ready to book a Zoom magician, get in touch to check availability with Magical Katrina, and let’s find out who on your call will be the first to unmute.